Privacy Policy
BMSPL Privacy Policy (Draft)
Last updated: Mar 8, 2026
The Barrhaven Mixed Slo‑Pitch League (“BMSPL”, “we”, “our”, “us”) is committed to protecting the privacy of our players, captains, volunteers, and website visitors. This Privacy Policy explains what personal information we collect, how we use it, and how we keep it safe.
BMSPL operates in Ontario, Canada and follows the principles of the Personal Information Protection and Electronic Documents Act (PIPEDA).
1. Information We Collect
We collect personal information that you voluntarily provide through our website forms and league communications, including:
- Name
- Email address
- Phone number
- Team name
- Player registration details
- Spare player request information
- Messages submitted through contact forms
- Any information shared with team captains
- Photos from games or tournaments (see Section 10)
We also automatically collect technical information such as:
- IP address
- Browser type
- Device information
- Website usage data (via Google Analytics)
2. How We Collect Information
We collect information through:
- Registration forms
- Spare player request forms
- Contact forms
- Email communication
- Cookies and analytics tools
- Manual entry by league administrators
- Photos taken at league events
3. How We Use Your Information
We use your information to:
- Register players and teams
- Communicate with players and captains
- Manage league operations and scheduling
- Coordinate spare player requests
- Respond to inquiries
- Send league updates and important notices
- Improve our website and league services
- Ensure safety and emergency communication when required
4. Who We Share Information With
We may share your information with:
- Team captains, for the purpose of team management and communication
- League executives and administrators, for operational needs
- Third‑party service providers, including:
- Website hosting provider
- Email service provider
- Google Analytics (for website usage data only)
We do not sell or rent personal information to third parties.
5. Cookies and Tracking Tools
BMSPL.com uses:
- Google Analytics to understand website traffic and improve user experience
- Standard WordPress cookies for site functionality (e.g., login sessions for captains)
We do not use Facebook Pixel or other advertising trackers.
6. How We Store and Protect Your Information
Your information is stored in:
- The WordPress database hosted on our secure server
- Email accounts used by league administrators
- Internal league records when necessary
We protect your information by:
- Restricting access to authorized administrators and captains
- Using SSL encryption on the website
- Following reasonable security practices for data handling
7. Your Rights
You may request:
- Access to the personal information we hold about you
- Correction of inaccurate information
- Deletion of your information (subject to league operational requirements)
We are still finalizing our formal process for handling these requests, but you may contact us at any time to begin the process.
8. Payments
BMSPL does not process payments through the website.
All payments are handled separately via e‑transfer.
No financial information is stored on BMSPL.com.
9. Photos and Media
We may take photos at games, tournaments, and league events for:
- Website content
- Social media posts
- Promotional materials
If you prefer not to appear in photos, please notify the league and we will make reasonable efforts to accommodate your request.
10. Contact Us
If you have questions about this Privacy Policy or wish to request access, correction, or deletion of your information, please contact us through the Contact Us page on BMSPL.com.